The town of Hayden has no more money for donations.
The Town Board dedicated the last of funds budgeted for contingency requests Thursday to the Hayden High School after-prom party.
Board members, noting the importance of the program, authorized an extra $100 from the town's budget for a total donation of $250.
The board approved its first donation request policy in August limiting donations to nonprofit organizations to 4 percent of projected sales tax revenues with a maximum of $30,000.
The board considered donation requests while establishing the budget in November, doling out about $20,000 to organizations. One percent of that was set aside for contingency requests.
The board on Thursday also heard a donation request for much-needed Nordic ski equipment for Hayden Valley Elementary School.
Board members committed to a donation for the equipment in the 2006 budget year to encourage support from other potential donors.
The board advised organizations to get their donation requests for next year into the town in September and October because there are no more funds for 2005.
"That's what we're going to tell people after tonight," Town Manager Russ Martin said.
Also Thursday, the board approved a one-year lease agreement for the Hayden Speedway with Yampa Valley Racing Association, which hosts car and motorcycle races at the site.
The association pays the town 9 percent of gate fees from each event. The town returns those funds if the organization fulfills its responsibilities as lessee.
Martin questioned whether the back and forth exchange of money was necessary in light of the organization's positive relationship with the town in the last two years.
Board members said the money provided a good incentive for the association to maintain the grounds and run a good operation.
"There were some years things weren't quite right," board member Ken Gibbon said.
The Town Board Thursday also discussed working with the Hayden Mercantile to incorporate a message display on a new sign for the market and the nearby Mountain Valley Bank.
The sign structure, approved by the Hayden Planning Commission last week, will be 25 feet tall and include an LCD time and temperature display. The town's Economic Development Commission has suggested contributing funds for a larger message terminal that would scroll advertisements about events.
The EDC has about $14,500 that it planned to put toward event banners above Jefferson Avenue. Martin explained the banners are much more expensive than previously thought and not a realistic way to advertise all the town's events.
Instead, the EDC recommended contributing up to $8,000 toward a display on the Mercantile sign.
"We have a chance to put this in for a fraction of the cost and have it now," mayor Chuck Grobe said. "I think it's work a try."
The board agreed the town should verify costs and move forward with the project.
In other business:
The board approved resolutions initiating the annexation process for the Frith, Weidner and Trapp properties south of Hayden along Routt County Road 53. Previous resolutions in February did not include state mandated details.
The board approved a resolution initiating the annexation process for about 47 acres for the proposed Dry Creek Village residential subdivision between Routt County Road 37 and Dry Creek.