Keeping track of all the documents that go along with a property, such as warranties, surveys, permits, manuals and maintenance schedules, can be a job in itself.
As Routt County commissioners plan the construction of a new 50,000-square-foot justice center, they are considering buying services offered by a local company to collect and organize that information.
StructureTek, a property document management company based in Steamboat Springs, presented its product to county commissioners Tuesday.
Its services typically cost between 50 and 75 cents per square foot, so services for the justice center could total between $25,000 and $37,500. That price could change once the needs for the justice center are determined.
For that price, the company would collect "anything we can get our hands on" related to the justice center, said owner and principal manager January DiTrani.
Each document would be scanned into a computer database and then compiled for easy access, along with photographs of the construction project taken by StructureTek.
The data are then turned into an easy-to-use digital collection, DiTrani said. County workers who later need to do work on the justice center, from changing light bulbs to replacing a leaky pipe to starting a remodel, would have the necessary information at their fingertips.
The program, DiTrani said, is not a luxury but a necessity because it saves county workers time and therefore money and keeps track of important documents that easily can be misplaced or lost.
"A lot of people, when we started this, they said, 'That's a rich man's toy. That's a luxury,'" DiTrani said. "Well, I've got a new story for you. This is a necessity."
County officials had a chance to ask a few questions about the program, such as how secure the information it gathers is.
The program representatives answered that all steps of their documentation are secure and that once the digital collection is finished, it could be safeguarded with passwords and other safety measures.
Another question was whether anyone else provided similar services, to which DiTrani said her company is the only one of its kind, to her knowledge.
Routt County Commissioner Nancy Stahoviak said the county commissioners, along with other officials, would discuss the product further to determine whether the county is interested in purchasing it.
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